Additional Information
Our Welcome Packet is full of information to help you and your camper prepare for your time here at camp including What Check-In and Check-Out day look like, a packing list, packing tips, a sample schedule, and additional tips for parents. Make sure you take time to check out all the information in this packet.
Cabin Mate
Part of the fun of coming to camp is meeting new people, but recognizing that sometimes a familiar face can make adventures easier to face, Camp Albemarle makes every attempt to honor one cabin mate request. To make a cabin mate request, please go to ‘Room Request’ found on the Camper Information page when completing your registration form online. Enter the friend’s name there. Please do not list more than one name or write any other additional words. In order for us to honor the request, it must be reciprocated by the other child (the friend must also request only your child on his/her registration). It is a good idea to have spoken with the requested friend’s parent before registering in order to confirm that they will request your child on their registration form. Please do not list more than one friend as these requests cannot be honored. Additionally, camps are filled on a first-come, first-serve basis, and we cannot hold bunks for friends or for late registrations. There are multiple large group activities at camp, so even friends who are not in the same cabin will see each other throughout the day and evening.
Camp Store
Throughout the week campers will be given the opportunity to go to the camp store during their free time. You may leave money on account for your camper during registration or online so they can purchase souvenirs – all snacks are included in your registration fee and do not require additional payment. A record of camper accounts is kept at the Camp Store, but a cash box is not, so it is not recommended that you send cash with your camper. The Camp Store will also be open during registration and checkout. If money remains on your camper’s account, you have the options to pick it up then or donate the money to our Campership Fund to provide financial support for some of our campers.
Cancellation Policy
In the event of a cancellation, a refund will be given minus a $50 processing fee if it is more than three weeks away from the start of the session. If the cancellation is less than three weeks from the beginning of the session, a refund will not be issued unless the cancellation is due to a medical or family emergency. Please call the office with any questions.
Drop off and Pick up
Day Camp
Check in on Monday is from 8:30 – 9:00 am. Tuesday-Friday drop off time is 9am.
We do not provide early check in on Monday or late pickup on Friday, so please plan your schedule accordingly, when you register, you may choose early drop off which will allow for check-in at 8:00 Tuesday-Friday. You may also choose late pickup option Monday-Thursday.
Each day your child will be “signed in” (with a signature) at which time you will indicate who will be picking them up that afternoon (this will allow for those carpooling or for different relatives who are dropping off/picking up).
Pick up is at 4:00 pm each day.
Residential
Registration is on Sunday from 3:00 – 4:00 pm. We are not able to take any check-ins before 3:00, so please plan your schedule accordingly. Pick up is at 2:00 pm on Friday. We ask that you do not arrive at camp prior to 1:30 pm as campers will be playing and we would like to minimize the vehicle traffic at camp. Please be sure to check in with your child’s counselor before moving your camper out of the cabin.
Medical Information
The Health Form can be filled out online on the same account where you register your camper. Please complete the Camper MAR Form if your camper is bringing medications to camp.
The Medication Administration Record form must be completed and signed by both the parent and the authorized Prescriber (Physician, Dentist, Physician Assistant, Advanced Practice Registered Nurse) for EVERY medication the camper will bring to camp.
These forms must be completed every year, but if your child is attending more than one session during a summer, need be submitted only once. Please fill out this form online no later than June 1, 2023.
Bring a copy of your health insurance card and your campers MAR form (if applicable) with you to give to the nurse and/ or health officer during registration.
Lost and Found
Please do not send anything to camp that is not replaceable and please put your child’s name on everything! Our counselors do a very good job at trying to make sure nothing is left behind, but things do sometimes get left. If you return home on Friday and realize you forgot something, please contact us as soon as possible so we can arrange to get it to you. Items will be kept for one week in the Lost & Found then donated to a local charity.
Payment Information
Invoices will be sent out monthly via email. Payments can be made by logging into your online account, sending a check to the camp office or calling into the camp office. The registration needs to be paid for in full no later than June 1st.
Phones and Electronics
Cell phones and electronics (including game players, iPods and e-readers) are not allowed at camp. At Camp Albemarle, we strive to create an opportunity for your child to unplug and take a break from the electronics they are bombarded with daily, to live within a community and bond with their counselor and fellow campers in a natural setting. If your child is found with any of these items, they will be taken away from them and returned to you at check out. Please do not confuse your camper by encouraging them to break this rule, but abide by the others!
We want to work with you to make this experience a great one for your camper – we will call you if any of the following occur: Your child is very upset, your child is ill or injured and requires anything more than a Band-aid or a Tylenol, there is anything we would like to discuss with you (behavior issues, medication doses, etc.). In case of an emergency at home (when you have to talk to your child), please call the camp office and we can have them call you back, however this requires us to pull them out of an activity, and bring them to the office for the phone call. Please use this option only in the case of emergencies.
Pictures
Each summer, we hire a photographer to take pictures of the campers throughout the day at their daily activities. These pictures will be posted after they have been edited. The Photo Service is a part of your registration.
Any other questions?
Please feel free to call the camp office at 252-726-4848 or email us at [email protected]. We are looking forward to seeing your camper this summer – please do not hesitate to contact us if we can help you in any way.
Homesickness
One of the best ways to deal with homesickness is to help make it manageable before your child comes to camp. You may reassure your child that it is perfectly normal to feel a little bit homesick when staying the night at a new place. But to help prepare them for a fun and successful camp experience, try the following:
- Before leaving for camp share some of the goals you have for your camper or set some together. These may include new skills they will learn at the fun activities they get to try, a great opportunity to learn to succeed on their own for a few days (or to trust God to help!), or the new friends they will make.
- Also before leaving for camp or when settling in, ensure that your child knows how to get to certain places they will need (where is the bathroom, where will they eat dinner, etc.) and who to go to if they have problems or need something (their Counselor, the Spiritual Development Coordinator, and Health Officer). Reassure them that even though you won’t be there, there are lots of people to help them and who also care about them very much!
- Set up realistic expectations. If you want your child to stay for their entire session, do not offer to come to pick them up if they aren’t enjoying themselves – generally, they won’t enjoy themselves. Additionally, campers, except in unusual circumstances, are not allowed to use the phone during the week, so don’t promise phone calls. If your child is really struggling with homesickness, the camp administration will call you before allowing your child to call so that we can come up with a game plan together.
- If you do receive a letter from an upset camper or a teary phone call – trust us! We want to work with you to make this a positive experience and will not force your child to do things they do not want to do, or that you do not want them to do. We will, however, encourage campers to stick it out! Overcoming homesickness can be a major triumph and a great confidence builder. It is also amazing to know what a difference a day can make – whether because of a good meal, a fun activity, or a great conversation, by the time a letter reaches you, your camper has usually settled in. Remember, if you are unsure about “letting go” of your camper and are struggling with “child sickness”, they will know. Young campers unsure of what to make of a new experience will often mimic your emotions and can feed off of either your excitement or anxiety. By being enthusiastic during registration and check-in, you can help set them up with a positive outlook.
If you have specific concerns, please do not hesitate to contact Camp Albemarle – we are partners with you in this process and strive to minister to families, not just campers. If we can help you, let us know!
Local Attractions
The Crystal Coast of North Carolina is an amazing place to visit. While we think that you will find plenty to do at Camp, Here are some other great attractions in the area:
Fort Macon
Maritime Museum
Discovery Diving
Core Sound Waterfowl Museum
Crystal Coast Visitors Center
Cape Lookout National Seashore
Barrier Island Kayaks
Hammocks Beach State Park
Financial Aid
Camp Albemarle has a limited amount of campership money available each year. In all but extreme cases, we are not able to award full camperships but are very willing to work with families on the cost of camp including partial camperships and payment plans. In considering how much your family may be able to contribute, please consider all sources you may have available including church or community groups, or extended family members, such as grandparents, who may consider a payment towards camp as a holiday or birthday gift.
We are committed to giving all children the opportunity to have a great camp experience, please contact Camp Albemarle for a campership application if you are concerned about your family’s ability to pay.
Camp Forms
Below you will find the Camp Albemarle forms you will need for your or your camper's stay at Camp Albemarle. If you should have any questions, please feel free to contact us today.
The Welcome Packet includes information for day camp and residential camp, pack lists, helpful tips for parents & campers, and information on registration and checkout.
The MAR (Medication Administration Record) Form is for campers who will be bringing any type of over-the-counter or prescription medication with them. This form needs to be signed by their prescribing physician. If time allows please send a copy of this in prior to your arrival at camp.